Privacy Policy | Coast 2 Coast Talent

(Updated July 4, 2026)

INTRODUCTION

This Privacy Policy explains how Coast to Coast Talent Group, Inc., and its parent, subsidiary, and affiliated entities, if any, collectively referred to as “CTC,” “Company,” “we,” “us,” or “our,” collect, use, disclose, retain, and protect personal information.

This Privacy Policy applies to personal information we collect in connection with our talent agency services, representation services, submissions, auditions, bookings, payment processing, client communications, job applications, and your use of our website, including ctctalent.com and any related online services we operate.

By using our website, submitting information to us, or receiving our services, you acknowledge that we collect, use, disclose, and retain personal information as described in this Privacy Policy and as permitted or required by applicable law.

This Privacy Policy is intended to provide general notice of our privacy practices. Specific agreements between CTC and its clients, employees, applicants, vendors, or other parties may contain additional terms. If there is a conflict between this Privacy Policy and a signed representation agreement, general services agreement, employment agreement, or other written agreement with CTC, the written agreement will control to the extent permitted by law.

PERSONAL INFORMATION WE COLLECT

We may collect personal information directly from you, from your parent or legal guardian if you are a minor, from representatives, managers, casting professionals, production companies, payroll companies, service providers, publicly available sources, third-party platforms, and other persons or entities involved in entertainment, advertising, media, employment, or talent-related opportunities.

The categories of personal information we may collect include:

Identifiers and contact information, including name, stage name, alias, mailing address, email address, telephone number, date of birth, Social Security number, tax identification number, driver’s license number, passport number, government identification, union or guild identification number, account username, and similar identifiers.
Client and talent information, including resumes, headshots, demo reels, voiceover samples, acting clips, credits, work history, special skills, languages, accents, union or guild status, agency representation history, availability, booking history, audition materials, casting information, role information, deal terms, project history, usage terms, exclusivity information, and related professional information.
Commercial and financial information, including payment history, commission records, bank account information, check authorization information, tax forms, payroll records, booking compensation, residual or reuse information, invoices, accounting records, and other payment-related information.
Demographic and casting-related information, including age range, gender, height, weight, clothing sizes, measurements, hair color, eye color, ethnicity or cultural background when voluntarily provided or relevant to casting, and other characteristics used in talent submissions and entertainment industry opportunities.
Internet, device, and website activity information, including IP address, browser type, device type, operating system, referring website, pages viewed, date and time of visit, time spent on pages, links clicked, general location derived from IP address, and similar website usage information.
Communications, including emails, text messages, forms, call notes, letters, attachments, and other communications you send to us or that relate to our services.
Applicant and employment-related information, including resumes, cover letters, employment history, references, education, interview notes, payroll and tax information, and other information collected in connection with employment, contracting, or internship opportunities.
Legal and compliance information, including contracts, releases, work permits, minor entertainment work documents, parental consents, identification documents, tax records, records required by law, records relating to disputes, and communications with attorneys, accountants, auditors, insurers, and regulators.
Other information you choose to provide to us.

SENSITIVE PERSONAL INFORMATION

Some of the information we collect may be considered sensitive personal information under applicable law. This may include Social Security numbers, government identification, financial account information, tax forms, payroll information, union or guild identification, information concerning minors, work authorization information, and certain demographic, health, disability, or accommodation-related information if you choose to provide it or if it is needed for a specific business, legal, casting, accessibility, or employment-related purpose.

We use sensitive personal information only as reasonably necessary to provide our services, process payments, submit talent for opportunities, comply with legal obligations, administer our business, protect rights and safety, or for other purposes permitted by law. We do not use sensitive personal information to infer characteristics about you except as reasonably necessary for the services you request or as otherwise permitted by law.

HOW WE COLLECT PERSONAL INFORMATION

We may collect personal information:

Directly from you when you become a client, apply for representation, submit materials, communicate with us, complete forms, provide payment or tax information, apply for employment, or otherwise use our services.
From a parent or legal guardian when the information concerns a minor.
From casting directors, production companies, advertising agencies, payroll companies, managers, attorneys, accountants, unions, guilds, professional advisers, business partners, or other industry participants.
From publicly available sources, social media platforms, professional websites, casting platforms, or other third-party services.
Automatically when you visit our website, including through cookies, analytics tools, pixels, log files, and similar technologies.

If you provide information to us about another person, you represent that you have the authority to provide that information and that you have provided any notice or obtained any consent required by law.

HOW WE USE PERSONAL INFORMATION

We may use personal information for the following purposes:

To provide talent agency and representation services.
To submit talent for auditions, bookings, roles, voiceover work, commercials, theatrical projects, print work, digital media, live events, and other entertainment, advertising, or media opportunities.
To negotiate, document, administer, and enforce deal terms, contracts, usage rights, exclusivity provisions, renewals, releases, and related business terms.
To communicate with you, your representatives, parents or guardians, managers, attorneys, accountants, casting professionals, buyers, production companies, payroll companies, unions, guilds, and service providers.
To process payments, collect commissions, remit compensation, maintain accounting records, issue invoices, and comply with tax and payroll obligations.
To maintain talent profiles, submissions, booking records, contracts, files, and internal databases.
To verify identity, authority, parental or guardian consent, work eligibility, union or guild status, and other information needed to provide our services.
To evaluate applicants for employment, internships, or contractor relationships.
To operate, maintain, secure, and improve our website, systems, databases, and business operations.
To analyze website traffic, improve user experience, and understand how users interact with our website.
To send service-related communications, administrative notices, business updates, and, where appropriate, information about opportunities, events, or services.
To protect the rights, property, privacy, security, or safety of CTC, our clients, minors, employees, service providers, business partners, and others.
To detect, investigate, prevent, or respond to fraud, unauthorized access, security incidents, legal claims, or misuse of our services.
To comply with applicable laws, subpoenas, court orders, audits, regulatory requests, tax obligations, union or guild requirements, and other legal or compliance obligations.
For any other purpose disclosed to you at the time of collection, with your consent, or as permitted by law.

HOW WE DISCLOSE PERSONAL INFORMATION

We may disclose personal information to the following categories of recipients:

Casting directors, producers, production companies, studios, networks, advertising agencies, buyers, brands, payroll companies, and other entertainment, advertising, media, or business partners when reasonably necessary to submit you for opportunities, negotiate or administer bookings, process payments, or provide our services.
Managers, attorneys, accountants, business managers, parents, guardians, unions, guilds, payroll companies, and other authorized representatives or professional advisers.
Service providers and contractors who help us operate our business, including database providers, website hosts, cloud storage providers, email providers, accounting systems, payment processors, IT vendors, analytics providers, document management providers, and other business support vendors.
Affiliated entities, if any, for business, administrative, accounting, legal, and service-related purposes.
Government agencies, courts, regulators, law enforcement, unions, guilds, auditors, insurers, attorneys, accountants, and other parties when required or permitted by law or reasonably necessary to protect rights, safety, or legal interests.
Potential buyers, successors, or assignees in connection with a merger, acquisition, financing, sale of assets, reorganization, bankruptcy, or similar business transaction.
Other parties with your consent or at your direction.

We work with service providers and contractors who assist us with our business operations, and we take reasonable steps to require them to use personal information only for the services they provide to us or as otherwise permitted by law.

SALE OR SHARING OF PERSONAL INFORMATION

We do not sell personal information for monetary consideration.

We do not knowingly sell or share personal information of minors under 16.

We do not share personal information with third-party marketers for their own direct marketing purposes.

Depending on how our website is configured, certain analytics, advertising, cookie, pixel, or tracking technologies may be considered a “sale” or “sharing” of personal information under California law, even if no money is exchanged. If we engage in any activity that constitutes a “sale” or “sharing” under applicable law, we will provide required notices and opt-out mechanisms, including a “Do Not Sell or Share My Personal Information” link or other required method.

COOKIES AND WEBSITE INFORMATION

Our website may use cookies, pixels, web beacons, analytics tools, log files, and similar technologies to operate the website, remember preferences, analyze traffic, improve performance, understand usage, and support security.

Cookies are small files placed on your browser or device when you visit a website. You may be able to disable cookies through your browser settings, but some website features may not function properly if cookies are disabled.

We may use third-party analytics services and similar tools to help us understand website usage. These providers may collect information about your device, browser, IP address, pages viewed, and interactions with the website. We may also use website tools that help us understand the effectiveness of communications, forms, website content, or advertising.

Some browsers offer “Do Not Track” signals. There is not currently a uniform industry standard for responding to all Do Not Track signals. Where required by applicable law and applicable to our website practices, we will take reasonable steps to honor valid browser-based opt-out preference signals.

FINANCIAL INFORMATION AND PAYMENTS

To provide certain services, including collecting commissions and remitting compensation from bookings, we may collect or process financial information, including bank account information, check authorization information, tax forms, payment information, and related accounting records.

We may disclose financial information to payment processors, banks, payroll companies, accounting providers, tax professionals, auditors, and other service providers or professional advisers as reasonably necessary to process payments, collect commissions, remit compensation, comply with tax obligations, or administer our business.

We use reasonable administrative, technical, and physical safeguards designed to protect financial information. However, no transmission or storage system can be guaranteed to be completely secure.

MINORS’ PRIVACY

Because CTC may represent minors, we may collect personal information about minors in connection with representation, submissions, auditions, bookings, work permits, parental or guardian authorizations, school-related documentation, payroll, legal compliance, and related services.

For minor clients, we collect, use, and disclose personal information with the involvement or authorization of a parent or legal guardian, as required by law and industry practice.

We do not knowingly sell or share personal information of minors under 16. We may disclose personal information of minor clients to casting directors, production companies, payroll companies, studios, networks, advertising agencies, unions, guilds, service providers, professional advisers, government agencies, and other parties as reasonably necessary to provide representation services, submit minors for work, process bookings and payments, comply with legal obligations, or protect rights and safety.

If a parent or guardian believes that a minor has provided personal information to us without appropriate authorization, please contact us at privacy@ctctalent.com.

THIRD-PARTY WEBSITES AND PLATFORMS

Our website, communications, or services may link to or interact with websites, platforms, casting databases, social media services, payment providers, payroll providers, or other third-party services that we do not control.

This Privacy Policy does not apply to third-party websites or services. We are not responsible for the privacy practices, security, content, or policies of third parties. You should review the privacy policies of any third-party services you use.

RETENTION OF PERSONAL INFORMATION

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, provide our services, maintain business records, comply with legal obligations, resolve disputes, enforce agreements, protect rights and safety, and satisfy accounting, tax, audit, union, guild, employment, or regulatory requirements.

The length of time we retain information depends on the category of information, the nature of our relationship with you, the purpose for which the information was collected, legal and contractual requirements, and whether the information is needed for legitimate business or legal purposes.

Client and talent records may be retained while representation is active and for a reasonable period afterward for business, legal, accounting, tax, commission, residual, reuse, contract, and dispute-resolution purposes.

Booking, contract, commission, accounting, tax, and payroll records may be retained for the period required by law and for a reasonable period afterward.

Minor client records may be retained as needed to comply with legal obligations, protect rights, document authorization, and administer bookings, payments, and representation.

Website analytics information may be retained for a shorter period unless needed for security, troubleshooting, analytics, or legal purposes.

Applicant and employment-related records may be retained as required or permitted by law.

When personal information is no longer reasonably necessary, we may delete, de-identify, aggregate, or archive it in accordance with applicable law and our business practices.

SECURITY

We use reasonable administrative, technical, and physical safeguards designed to protect personal information in our custody or control. These safeguards may include limiting access to personal information to personnel and service providers with a business need to access it, using secure systems and vendors where appropriate, maintaining internal procedures, and taking steps designed to protect against unauthorized access, disclosure, alteration, or destruction.

No system, website, email communication, or method of electronic storage is completely secure. We cannot guarantee absolute security.

YOUR CHOICES

You may contact us at privacy@ctctalent.com to update your information, ask questions about our privacy practices, request that we correct inaccurate information, or request that we stop using certain information where applicable.

If you no longer want to receive promotional emails from us, you may follow the unsubscribe instructions in the email or contact us at privacy@ctctalent.com. Even if you opt out of promotional communications, we may still send service-related, transactional, legal, or administrative communications.

If you ask us to delete or stop using information that is necessary for us to provide representation or related services, we may not be able to continue providing those services.

CALIFORNIA PRIVACY RIGHTS

This section applies to California residents to the extent required by the California Consumer Privacy Act, as amended by the California Privacy Rights Act, collectively referred to as the “CCPA.”

Depending on our legal obligations and your relationship with us, California residents may have the following rights:

Right to Know. You may request that we disclose the categories and specific pieces of personal information we have collected about you, the categories of sources from which we collected personal information, the purposes for collecting, using, selling, or sharing personal information, and the categories of third parties to whom we disclose personal information.
Right to Delete. You may request that we delete personal information we collected from you, subject to legal exceptions.
Right to Correct. You may request that we correct inaccurate personal information we maintain about you.
Right to Opt Out of Sale or Sharing. You may request that we not sell or share your personal information. We do not sell personal information for monetary consideration. If any website tracking or advertising activity constitutes a “sale” or “sharing” under applicable law, we will provide the required opt-out method.
Right to Limit Use and Disclosure of Sensitive Personal Information. You may have the right to limit certain uses or disclosures of sensitive personal information. We use sensitive personal information only as reasonably necessary to provide services, process payments, comply with legal obligations, protect rights and safety, or for other purposes permitted by law.
Right to Non-Discrimination. We will not discriminate against you for exercising your privacy rights.
Right to Data Portability. Where applicable, you may request that we provide certain personal information in a portable and readily usable format.
Authorized Agents. You may designate an authorized agent to make a privacy request on your behalf. We may require proof of authorization and may also require you to verify your identity directly with us, as permitted by law.

To exercise California privacy rights, contact us at:

Email: privacy@ctctalent.com
If we maintain a separate privacy request form, toll-free number, or “Do Not Sell or Share My Personal Information” link, those methods will be made available on our website as required by law.

We will verify your request by asking for information reasonably necessary to confirm your identity and your relationship with us. We will respond to verifiable requests within the time required by applicable law. We may deny a request in whole or in part where permitted by law, including when information must be retained to provide services, complete transactions, comply with legal obligations, detect security incidents, protect against fraud, exercise legal rights, or maintain internal records.

CALIFORNIA NOTICE AT COLLECTION

We may collect the categories of personal information described in this Privacy Policy for the business purposes described above, including representation services, submissions, bookings, communications, payment processing, tax and accounting obligations, website operation, security, legal compliance, and business administration.

We may disclose personal information to the categories of recipients described above, including casting professionals, production companies, studios, networks, advertising agencies, payroll companies, payment processors, unions, guilds, service providers, professional advisers, government agencies, and other parties when reasonably necessary to provide our services or comply with legal obligations.

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to provide services, maintain business and accounting records, comply with legal obligations, resolve disputes, enforce agreements, protect rights and safety, and support legitimate business operations.

We do not sell personal information for monetary consideration. We do not knowingly sell or share personal information of minors under 16. If any website tracking or analytics activity is considered a “sale” or “sharing” under California law, we will provide the required notice and opt-out method.

CALIFORNIA DIRECT MARKETING REQUESTS

California residents may contact us at privacy@ctctalent.com to ask about our privacy practices, including whether we have disclosed personal information to third parties for their own direct marketing purposes. We do not share personal information with third parties for their own direct marketing purposes.

GOVERNING LAW / DISPUTE RESOLUTION / ARBITRATION

All matters relating to the Site and this Privacy Policy and any dispute or claim arising therefrom or related thereto (in each case, including non-contractual disputes or claims), shall be governed by and construed in accordance with the internal laws of the State of California without giving effect to any choice or conflict of law provision or rule (whether of the State of California or any other jurisdiction).

By using the website or disclosing Personal Information to us, you agree that any dispute, claim or controversy arising out of or relating to this Privacy Policy or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this agreement to arbitrate, shall be determined by arbitration in Los Angeles, California before a single neutral arbitrator. The arbitration shall be administered by Judicial Arbitration and Mediation Services, Inc. (“JAMS”) pursuant to its Comprehensive Arbitration Rules and Procedures. The parties to arbitration may use legal counsel at their own expense, and the prevailing party shall be entitled to its reasonable attorney’s fees. All costs of arbitration (including arbitrator fees) shall be paid by CTC, except only that if you bring the arbitration, you may be charged an initial filing fee that shall not exceed the filing fees that you would incur for bringing an action in court. Without limiting the generality of the foregoing, in the event that any party seeks injunctive or equitable relief with respect to any actual or threatened breach of this Privacy Policy, or with respect to public injunctive relief, such party may seek relief in a court of competent jurisdiction. Notwithstanding anything else in this Privacy Policy or the JAMS rules, any parties subject to this arbitration provision shall be barred from bringing or participating in any Class Action (as defined below) related to a dispute covered by this arbitration provision. Notwithstanding anything else in this Privacy Policy or the JAMS rules, it is agreed that the arbitrator is specifically denied the authority to consider or certify any Class Action under this Privacy Policy. However, if these Class Action restrictions are ever deemed illegal or unenforceable, they shall be severed from this arbitration provision. In that event, any Class Action shall by exempted from this arbitration provision and brought in court of competent jurisdiction, in connection therewith and each of the parties consent to the sole and exclusive jurisdiction of the state and federal courts of the State of California, County of Los Angeles, Central District. For purposes of this Privacy Policy, the term “Class Action” shall mean claims brought on behalf of or allegedly representing or including other persons or entities, including but not limited to any class, consolidated, representative, collective or private attorney general action. This arbitration provision is subject to the Federal Arbitration Act, and may be enforced in any court of competent jurisdiction.

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. When we make changes, we will update the “Last Updated” date above. Your continued use of our website or services after any update means you acknowledge the updated Privacy Policy.

CONTACT US

If you have questions about this Privacy Policy or would like to make a privacy-related request, please contact us at:

Coast to Coast Talent Group, Inc.
3350 Barham Blvd, Los Angeles, CA 90068
Phone: 323-845-9200
Email: privacy@ctctalent.com